When performing a preflight check on fonts in a PDF export, what should be verified?

When performing a preflight check on fonts in a PDF export, what should be verified?

• A. Verify that fonts are licensed for embedding, even if not embedded.
• B. Verify all used fonts are embedded or properly subset, licensing allows embedding, and no font licensing restrictions are violated.
• C. Ignore font licensing and proceed.
• D. Replace all fonts with Arial.

Answer: (B)

When preparing a PDF, the key check for fonts is ensuring that every font used is either embedded or properly subset, that the font license allows embedding, and that there are no licensing restrictions being violated. Embedding the font means the actual font data travels with the PDF, so the document renders the intended typography on any device, without swapping in a different font. Subsetting goes a step further by including only the characters actually used, which keeps the file size smaller and still preserves the correct appearance. Licensing matters because some fonts legally restrict embedding in PDFs; if embedding isn’t allowed, you must substitute with a font that is permitted or obtain the appropriate license. This approach is why the best choice requires all fonts to be embedded or properly subset, confirms that embedding is allowed by the license, and checks for any licensing restrictions. The other options fall short because they either focus only on licensing without guaranteeing embedding, ignore licensing entirely, or suggest an impractical substitution strategy.

When preparing a PDF, the key check for fonts is ensuring that every font used is either embedded or properly subset, that the font license allows embedding, and that there are no licensing restrictions being violated. Embedding the font means the actual font data travels with the PDF, so the document renders the intended typography on any device, without swapping in a different font. Subsetting goes a step further by including only the characters actually used, which keeps the file size smaller and still preserves the correct appearance. Licensing matters because some fonts legally restrict embedding in PDFs; if embedding isn’t allowed, you must substitute with a font that is permitted or obtain the appropriate license.

This approach is why the best choice requires all fonts to be embedded or properly subset, confirms that embedding is allowed by the license, and checks for any licensing restrictions. The other options fall short because they either focus only on licensing without guaranteeing embedding, ignore licensing entirely, or suggest an impractical substitution strategy.