If a preflight tool flags missing fonts due to licensing, which action is best?

If a preflight tool flags missing fonts due to licensing, which action is best?

• A. Proceed without changes.
• B. Document the license issue and request a licensed font.
• C. Replace fonts with licensed alternatives.
• D. Replace fonts with licensed alternatives or obtain permission from the rights holder.

Answer: (D)

Licensing compliance for fonts is crucial in preflight. When a font is flagged as missing due to licensing, you don’t have a legal right to use that font in the final output. The best course is to replace it with a font you are licensed to use or to obtain permission from the rights holder to use that font. This protects you from copyright and embedding restrictions and keeps the document legally usable and print-ready. Replacing with licensed alternatives preserves layout and appearance without risking infringement, while requesting permission can allow you to use the exact font if feasible. Simply documenting the issue or proceeding without changes leaves you vulnerable to licensing violations or missing glyphs during production.

Licensing compliance for fonts is crucial in preflight. When a font is flagged as missing due to licensing, you don’t have a legal right to use that font in the final output. The best course is to replace it with a font you are licensed to use or to obtain permission from the rights holder to use that font. This protects you from copyright and embedding restrictions and keeps the document legally usable and print-ready. Replacing with licensed alternatives preserves layout and appearance without risking infringement, while requesting permission can allow you to use the exact font if feasible. Simply documenting the issue or proceeding without changes leaves you vulnerable to licensing violations or missing glyphs during production.